Internal meetings are indispensable for teams to work in harmony and for strategic decisions to be made. However, when not managed properly, meetings can turn into a waste of time. Long, unproductive meetings, missed actions, and forgotten decisions negatively affect both team motivation and business outcomes. At this point, Asana steps in to make internal meetings more efficient, trackable, and results-oriented.
Omtera, as an Asana Platinum Solutions Partner, provides businesses with strategic consulting, implementation, and training services to help them maximize the value of this powerful platform.
Lack of a clear agenda: Most meetings proceed in a disorganized manner due to unclear agendas. Participants do not know which topics are a priority, and critical decisions can be overlooked.
Failure to track actions: Even if important decisions are made during a meeting, they are not implemented because responsibilities are not assigned or documented. As a result, the same issues are discussed again in the next meeting.
Recurring topics: When discussions from previous meetings are not recorded, teams rely on memory. This both increases inefficiency and decreases motivation.
Time loss: For most participants, meetings become a burden that lasts for hours instead of a productive discussion. This slows down the progress of work.
In short, unplanned, unclear, and unrecorded meetings create significant costs for businesses. According to Gartner research, corporate employees spend up to 30% of their weekly time in meetings, and more than half of these meetings are considered unproductive.
To solve these problems, digital meeting management tools are critical. At this point, Asana transforms meetings into a business process with a clear agenda, trackable actions, and assigned responsibilities.
With Zoom integration, meeting links appear directly in tasks.
With Slack integration, decisions made are instantly communicated to the team.
Asana is a powerful tool on its own, but without customization for your business, it is difficult to fully realize its potential. Every team has different meeting cultures, priorities, and ways of working. This is where Omtera’s expertise comes in:
Implementation: We design custom meeting templates for weekly management meetings, project status meetings, or department briefings. This ensures that each meeting follows a standard flow and saves time.
Training: We teach teams not only task management but also how to plan meetings using Asana. Participants learn step-by-step on Asana, from preparing agendas to tracking decisions.
Integration: For meetings to be effective, all tools used must work together. With Zoom integration, meeting links appear in Asana tasks. With Google Calendar integration, meeting times are automatically added to calendars. With Slack integration, decisions are instantly communicated to the team.
Continuous Support: Your company’s meeting habits may change over time. Omtera regularly reviews Asana configurations and adapts them to new needs.
With Omtera’s support, meetings are not just organized but transformed into measurable, results-oriented processes where:
For more Asana features, see the partner page.
With Omtera’s expertise, Asana’s meeting management structure transforms your company’s meetings into measurable processes from start to finish. Here’s a typical flow:
Agenda Preparation
Agenda items are added to Asana as tasks before the meeting.
Participants can view the agenda beforehand and prepare.
Decision Making
During the meeting, discussions are recorded directly under the relevant tasks.
Decisions made are instantly documented in Asana, ensuring no information is lost.
Action Assignment
Decisions are turned into tasks assigned to a single owner.
Deadlines are set, and automatic reminders are arranged.
Tracking & Reporting
Task progress is monitored in real-time.
At the next meeting, the status of previous decisions is easily reported.
For many businesses, weekly management meetings are the most critical sessions where strategic decisions are made and cross-team coordination is ensured. However, without proper planning and follow-up, these meetings can easily turn into a waste of time. Here’s the flow of a weekly management meeting with Asana:
Creating a Meeting Project
A dedicated project named “Management Meeting” is created in Asana.
This project becomes the digital memory of the meetings. Each week, the agenda is prepared, and past meeting records are stored in the same project.
Agenda Preparation
Weekly reports, priority goals, and critical decision items are added as tasks.
Participants review the agenda before the meeting, add comments, or suggest new topics if needed. This way, no one comes unprepared.
Taking Notes and Recording Decisions During the Meeting
Discussions are written as comments under the relevant tasks.
Decisions made are instantly added to the task notes, ensuring that no information is lost.
Assigning Actions
Decisions made during the meeting are turned into tasks assigned to a single person.
For example: “A content calendar will be prepared for the new marketing campaign” → Assigned to the marketing manager, with a due date.
Thus, the question “Who is responsible?” is eliminated.
Tracking and Evaluation
At the next meeting, the actions from the previous week are reviewed within the project.
Incomplete tasks are made visible and rescheduled if necessary.
This system transforms meetings into a structure free from recurring problems, producing clear and actionable results.
Omtera takes this process further by providing:
As a result, weekly management meetings become not just a discussion environment but a powerful strategic tool for tracking the past and planning the future.
Do you want to make your internal meetings more productive? Contact Omtera today and optimize Asana for your team.
Can Asana be used for meetings for free?
Yes, basic meeting management can be done in the free plan. However, advanced reporting and integration features require a Premium or Business plan.
How can I create meeting templates in Asana?
With Omtera’s expertise, custom meeting templates can be prepared for you. This ensures that every meeting is standardized and productive.
Can Asana meetings be integrated with Zoom or Google Calendar?
Yes. With Asana’s powerful integrations, meeting links, calendars, and actions can all be collected in one place.
Can meeting management be done in Asana without Omtera’s support?
Of course. However, without expert customization and training, the efficiency gained will be limited. Omtera optimizes Asana for your business in the most suitable way.
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